Implementation of NSS Programmes
(Institution Level)
a. Enrolment of NSS Volunteers
- At the college level, the NSS volunteers will be enrolled from the 1st-year degree-class students.
- Preference should be given to students who have worked as NSS volunteers at the +2 level.
- NCC cadets will not be allowed to join NSS. Similarly, NSS volunteers will not participate in NCC or any other youth organization, except RRC, as long as they are in NSS.
- This same restriction will apply to the NSS Programme Officers.
b. Records and Registers
The NSS programme is financed by public funds. Therefore, the institution should maintain the financial records and registers as required under financial rules, and these have to be kept open for inspection and audit.
The records and registers should be properly handed over by the outgoing programme officer to the newly appointed programme officers. The following records and registers are to be maintained in the NSS units at the College level:
Enrolment Register
A register with complete particulars and profiles of the students enrolled in NSS should be maintained, unit-wise. This register should have information about the names, sex, SC/ST, and class of NSS students, their interests, and experience in NSS and other service activities.
Project Register
This register is to be maintained by the programme officer with the help of students. It should provide a list of the projects undertaken during the year with complete information on each project, viz; places/areas/institution, target groups, number of students (also names) involved in the particular activity and financial allotment.
Stock Register
A stock-register, listing separately the consumable and non-consumable items, should be maintained. In addition, an issue/lending register must be maintained for the purpose of verification and periodic stock-checking. The entries in the stock-register will be initialed or countersigned by the Head of the institution.
Attendance Register
Attendance of student volunteers at the various sessions/camps of NSS must be recorded and their signatures must also be obtained.
Minutes Book
The Programme Officer should record the minutes of meetings of the advisory committee and other meetings held periodically. This would help him/her in taking suitable follow-up action.
Personal Space Work-Dairy
Maintaining a personal work-diary will be useful for the programme officer wherein he/she notes the project details, difficulties encountered in the project, the number of hours spent for NSS, and future plans of action.
Financial Records
While the college office is responsible for separately maintaining accounts for NSS ensuring their audit, the programme officer concerned should keep himself/herself informed of the progress of the expenditure and be aware of the accounting procedure adopted by the institution office. He/she would ensure submission of expenditure statement and utilization certification to the university/state government in time.
Colleges having more than one NSS unit may select one of the programme officers to look after the accounts, records, reports, and returns etc. The accounts regarding the receipt of NSS grants and their utilization will be maintained as per financial norms. These accounts will be open for inspection to audit parties, officers of NSS organization, State Liaison Officer, and Programme Coordinator also. NSS accounts will be maintained separately and will not be integrated with other accounts of the institution.
The programme officers will send periodical reports to the NSS programme coordinator on the prescribed proforma. Copies of such reports will be endorsed to the NSS Regional Centre and State Liaison Officer. Reports of special camping projects undertaken by the NSS units may also be sent to the programme coordinator, under intimation to the NSS Regional Centre and State Liaison Officer for information and projection at an appropriate level.